These guidelines will be expanded to add information. Last updated 03.07.2025.
Oral Presentations
- Oral presentations will need to be presented from the provided Windows Laptop using PowerPoint (*.pptx) or pdf files. Mac-users will have to provide their own HDMI adapters.
- Presentations should be started strictly on-time according to the scientific programme. Please ensure you know well ahead of time when your oral presentation is scheduled.
- Please arrive on time and report to the chair of the session. Inform the session chair if you are competing for a student prize.
- Speakers have a 15-minute timeslot for their presentation plus 5 minutes for questions or discussions. Please adhere to the schedule and keep within the allocated time.
- Plenary speakers: 40-minute presentation time and plus 5 minutes for questions or
discussions. - Non-specialist lectures: Timeslots as per the programme.
- Please respect the timekeeping of the chair of the session.
- Slide changer and laser pointer will be available in each venue.
Presentation Upload Instructions for Oral Presentations
- Log onto the SAIP2025 Indico page.
- On the menu on the left, click on “My Conference”, then “My Contributions”.
- A list of scheduled contributions will list on the right.
- Click on the title of the presentation that you wish to upload.
- Scroll to the bottom of the page where it says “Presentation Materials”.
- Click on the pencil icon on the right.
- A pop-up box appears. Click on “Upload Files”.
- Navigate to the file on your device and upload it.
- NB MAKE SURE YOU ACTIVATE THE “PROTECTED” ICON BY CLICK ON IT. It should turn blue when you click on it.
- Then click on “Upload” at the bottom of the page.
- The presentation will automatically upload to the directory corresponding to the presentation slot as scheduled in the oral programme.
Poster Presentations
Posters are to be exhibited in Solomon Mahlangu House Basement Level, West Wing Drawing Hall (SHWWDH).
- Posters should be displayed on the allocated board. Poster boards will be numbered according to abstract numbers.
- Poster boards can accommodate A0 Portrait (841 mm wide by 1189 mm high) or A1 Landscape (841 mm wide by 594 mm high).
- Posters must be in English, and have a title, authors' names and affiliations at the top.
- The text should be at least 20 point (5 mm high).
- Posters must summarise the main points of the research, stimulate discussion, and should not just be a copy of the abstract or the written paper.
- Drawings, graphs, figures, charts and pictures must be labelled and large enough to be readable from a distance of 1.5 m.
- Poster adhesive tape will be supplied for each poster board.
- Posters should not be advertisements or commercial publicity and have no reference to trade, company or product names (posters breaching this rule will be removed by the organisers).
- There are two poster sessions scheduled for Wednesday, 09 July 2025 and Thursday, 10 July 2025 at 16h10.
- Posters for Poster Session 1 on Wednesday, 09 July 2025 should be mounted by 14h00 on Tuesday, 08 July 2025 and removed following the session.
- Posters for Poster Session 2 on Thursday, 10 July 2025 should be mounted by 10h30 on Thursday, 10 July 2025 and removed following the session.
- Please check poster allocations on the Conference Website or Conference Information Booklet or Notice Board.
- Presenters are requested to be present at their poster during the allocated session for discussion. Adjudication of posters entered for a student prize will be done during the assigned poster session only.
Disclaimer
The organisers cannot assume responsibility for any loss, damage or breakage to any display, flash sticks, laptops or other hardware or any valuable item.
